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When a policy is displayed, at the top of the text, “Save as Word document” appears which allows for the downloading of the text. The text is created as a table, with large typeface for the title and sections and extensive spacing between paragraphs. Some people find it easier to work with the document after the following adjustments within Word:

• Use the “Convert to Text” feature under the Data section of the Layout menu to remove the table formatting.
• Use the “Spacing” feature under the Page Layout menu to reduce spacing between sections.
• Reduce and/or change the typeface under the Font menu. “Select All” provides a quick way to accomplish that.

Please note that while policies may be downloaded, the online version is the only official version for each policy and any related procedures.