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Definitions

Authorized User — An individual permitted by a responsible Unit or University employee to make use of University Computing Resources. Authorized Users include faculty, staff, students, contractors, sub-contractors, consultants, retirees, alumni, and Guests who have an association with the University that grants them access to University Computing Resources.

Computing Resource(s) — All devices (including, but not limited to, personal computers, laptops, USB keys, PDAs, and Smart phones) which are used to access, process, or store University data. Computing resources are those used for University business and may be: single- or multi-user; individually assigned or shared; stand-alone or networked; stationary or mobile.

Custody and/or Control — Having direct possession of, or authority over another's direct possession of, Sensitive Electronic Data.

Electronic Data — Includes all data that belongs to or is used by the University that is processed, stored, transmitted and/or copied to or from computing resources.

Encryption — The conversion of readily comprehended plaintext into encoded ciphertext such that unauthorized users cannot discern its original meaning.

Least Privilege — The principle that each Unit and Authorized User be granted the lowest level of access consistent with the performance of authorized duties.

Peer-to-peer (P2P) file sharing — Any of a number of programs or protocols used to distribute files anonymously. Examples include Ares, Bearshare, eMule, Kazaa, and Limewire.

Sensitive Electronic Data — Electronic data that has been designated as private or confidential by law or by the University. Sensitive Electronic Data includes, but is not limited to, data protected by the policy and the , 2015, SNL 2015, CA-1.2 (ATIPPA), including employment, health, academic and financial records, unpublished research data, third-party business data and all internal or business use only data. To the extent there is any uncertainty as to whether any data constitutes Sensitive Electronic Data, the data in question shall be treated as such until a determination is made by the University or proper legal authority.

Unit — Academic or administrative unit, as defined in the University Calendar, or any board or other body appointed or elected to carry out University business.

University Funds — Funds administered by the University including operating funds, research grant funds and trust funds.

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