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Definitions

Asset Administrator — This role is normally carried out by the employee in the Unit who has responsibility for financial matters. This role is responsible for ensuring measures are in place within the Unit for safeguarding Tangible Assets, for reviewing, maintaining and updating the Unit's Tangible Capital Asset property report and corresponding with FAS to ensure necessary updates are made to Tangible Capital Asset records. This is a functional description, not a position title.

Electronic Device — Any device that is powered and is used to access, process or store University data including any information technology storage media run by, or attaching to, a device. This may include but is not limited to computers, multifunction printers with storage, hard disks, memory keys, SD cards, smartphones, DVD/CDs, peripherals and software.

Smartphone — Mobile phone that performs many of the functions of a computer, typically having a touchscreen interface, Internet access, and an operating system capable of running downloaded applications must employ approved security configurations and/or software. As per the Electronic Data Security policy, encryption, versus PIN or password protection, is required in any instance where the latter does not lead to factory reset of the device after a finite number of failed password attempts.

Surplus Asset — A Tangible Asset that has reached its optimal benefit for reasons such as wear, obsolescence, or changes in technology, teaching methods or Unit requirements.

Tangible Asset — Anything owned by the University that has a monetary value and includes Items such as buildings, property, furniture, equipment, computers, electronic devices, machinery, instruments.

Tangible Capital Asset — Those Tangible Assets which are of a continuing or long-term use in the conduct of the University's operations and which must be recorded in the University's financial records as capital to meet financial reporting requirements and for insurance purposes. See Schedule of Tangible Capital Asset Determinations.

Procedures: